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Example Sold Cow Report for Dairy Comp 305®

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*Items in your cowfile may be different for beef date (BFDAT).  The ‘:33’ spaces the BFDAT column so it lines up with the SOLD date in the report if the default font is used. Not necessary, just makes it easier to compare BFDAT to SOLD date and may need to be modified on your report depending on font used.

*ARDAT is the archive date and %ENTER_DATE_SOLD will prompt you to enter the date cows are being sold.

*Switches (stuff after the ”):

  • B- this letter is critical as it includes ‘Both’ live and removed cows since all cows of interest have been sold they would not be included if this B switch is not added.
  • 2- double spaces Report.
  • V3- will list the date and remark of the last 3 events.  The last will be the SOLD event.  If you want more change the number.  The objective is to show disease events and their treatments that may have occurred just prior to sale. This is why we recommend:
    • Recording specific disease events
    • Recording treatments in the event remarks.



Example of a Sold Cow Report from Dairy Comp 305®

The example above shows a cow intended to be sold that has not reached her beef withdrawal date after being treated with Banamine (BN) associated with a DOWN event. The treatment was started on 8/10/12 with a protocol for 2 days of treatment IV and a meat withdrawal of 4 days.

BUT WAIT!! the dairy producer exclaims.  She was only treated on 8/10/12; we never gave her the second dose because she got up the next day.  SO WHAT!!! Your record indicates she was sold before her beef withdrawal date and showing a daily treatment sheet without her number on it to prove she didn’t get treated is not very compelling.  Possible solutions to this problem:

  1. Change the Protocol in DC305® to a one day treatment and record daily treatments.  This can fill up a cow card and creates more data entry work.  Nonetheless some using handhelds and that desire accountability for treatment like this approach.  Since Flunixin is a common residue it may be worth the extra effort of daily recording to have accurate treatment records.
  2. Manually change the meat withdrawal date to the appropriate date.  With this approach you want to have daily treatment sheets with a note that the scheduled treatment documented in Protocols was discontinued on the second day of treatment, rather than given. A record documenting treatment was discontinued is compelling.  The absence of a cow’s ID on a treatment list as evidence she was not treated is not very compelling.

Some might think that so much effort, just to prove to the FDA that you are properly managing your dairy to avoid residues, is unnecessary.  We agree!  The effort in recording treatments accurately and consistently is expended to ensure the consistent, effective implementation of best management practices on the dairy.  That process just happens to also provide the evidence of proper drug use FDA looks for on the outside chance they come to your farm when investigating a cow with a residue.